5 Ways to Use Your Calendar for Better Email Management






In today’s world, an overflowing inbox is almost inevitable. If you find your email account filling up fast with unread messages every day, you’re not alone. Fortunately, there are a variety of ways you can use your calendar to keep track of your emails and avoid an overflowing inbox. This blog post will provide you with five great tips on how you can use your calendar to better manage your emails. Your calendar is an essential tool that helps you keep track of your appointments, meetings, and other events in your life. Your calendar also makes it easy to view available times to meet with others or book a meeting room if necessary. With the help of your calendar, you can also easily see what days of the week are ideal for scheduling conference calls or video chats.


Check your emails at the same time every day


If your email account is overflowing and you find that you’re spending too much time dealing with unread emails every day, you may want to consider checking and responding to your messages at the same time every day. Doing so will make it easier for you to stay organized by helping you avoid the urge to check your email whenever you have a few free minutes. By checking and responding to your emails at the same time each day, you’ll be able to reduce the amount of time spent dealing with unread emails in your inbox. This will make it easier to focus your attention on other priorities throughout the rest of the day without feeling like you have to put off dealing with an unread email that’s been sitting in your inbox for hours. By checking and responding to your emails at the same time every day, you can make sure that all of your emails are dealt with in a timely fashion. You’ll also be able to avoid having unread emails pile up in your inbox and cause you to feel overwhelmed.


Create email folders


If you have a lot of emails that you need to keep but don’t necessarily want to keep in your inbox, you may want to consider creating email folders. Creating folders for your emails will help you keep unread emails out of your inbox and make it easier to find emails when you need them. By creating specific email folders for emails that pertain to specific projects, people, topics, or events, you’ll be able to keep those emails organized and make it easier to find the information you need when you want to refer back to it. You can also use email folders to help you categorize your emails based on their importance. For instance, you may want to create a folder for emails from your boss, co-workers, or clients. You may also want to create folders for emails that contain important information or need to be referenced regularly. By creating email folders for your emails, you can keep unread emails out of your inbox and make it easier to find the information you need when you want to reference it.


Turn email reminders on


Another way you can use your calendar to better manage your emails is by turning on email reminders. You can do this by clicking on the settings icon in the upper-right corner of your Gmail account. From there, select the “Labs” tab and click on the “Enable” button next to the “Email Lab” option. Once you’ve done this, you’ll be able to set reminders for any emails that you send to others. For example, if you have an important email that you need to send to a client but want to make sure you send it at the right time, you can set a reminder for that email. Email reminders can be especially helpful if you’re in a position where you regularly need to send emails to clients, co-workers, or others and want to make sure you send them at the right time. Using email reminders can make it easier for you to ensure that all of your emails are sent at the right time and that none of them are forgotten.


Use color-coding to help you see important emails


Another way you can use your calendar to better manage your emails is by using color-coding to help you see which emails are important. You can do this by marking emails as “Important” or “High priority” in Gmail. By marking the emails that are most important to you in your Gmail account with a red dot or other color that you associate with “Important,” you can easily see which emails are most important at a glance and avoid spending too much time reading unread emails that aren’t relevant to you. If you mark all important emails as “Important,” you can easily sort through your unread emails and focus on reading the most important emails first. This will make it easier for you to avoid spending too much time reading unread emails that don’t need your immediate attention and give you more time to focus on other priorities.


Block out times for email check-ins


If you find that you’re spending too much time dealing with unread emails, you may want to consider blocking out times for email check-ins. By blocking out specific times each day to read and respond to your emails, you’ll be able to keep your unread emails under control. You can use your calendar to block out specific times each day to check and respond to your emails. For example, if you find that you spend a few hours every day reading and responding to your emails, you may want to block out two hours each day to deal with your emails. By blocking out times for email check-ins, you can make sure that you stay on top of your emails and don’t let them pile up in your inbox. Blocking out specific times to read and respond to your emails will make it easier for you to stay on top of your emails and avoid letting them pile up in your inbox.


Conclusion


An overflowing inbox can be a serious problem that can cause you a lot of stress. Fortunately, there are a variety of ways you can use your calendar to better manage your emails. By checking and responding to your emails at the same time every day, creating email folders, turning on email reminders, using color-coding to help you see important emails, and blocking out times for email check-ins, you can make it easier to keep your inbox under control. By following these tips, you’ll be able to keep your inbox under control and avoid an overflowing inbox.


4 views