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How To Decide Which Tasks You Should Outsource to a Virtual Assistant

As a business owner, you can learn some things. There will come a time when your workload exceeds your capacity to manage it all on your own effectively. In such situations, an effective strategy is to outsource tasks that you find challenging or not your cup of tea. You can focus on what you do best and grow your business by delegating these tasks to virtual assistants, independent contractors, or outsourcing companies. Read on for advice about deciding which tasks you should outsource and which ones you shouldn’t – along with tips for finding the right virtual assistant for the job!

Decide Which Tasks to Outsource

Before you can decide which tasks to outsource, you need to take stock of your responsibilities so that you can identify all the tasks you can outsource. The more tasks you can outsource, the more time you have to focus on growing your business. There are tons of general categories of jobs you can outsource. For example, you can outsource administrative tasks such as creating and distributing invoices and scheduling appointments. You can also outsource marketing tasks, such as content creation, outreach, and social media management. You can find help with IT-related services, such as troubleshooting, network security, and data backup.

Assessing Your Tasks and Responsibilities

As discussed above, there are many categories of tasks that you can outsource. When deciding which tasks to outsource, you should assess your responsibilities and determine which tasks you could do without. This will help you narrow down the categories above and decide which tasks to outsource. As you assess your responsibilities, take note of the following: Which tasks do you dislike doing? Which tasks take up most of your time? Which tasks do you need help finding time for? Once you’ve identified functions you could do without, it’s time to pick categories of tasks to outsource

Finding the Right Virtual Assistant

When you’re ready to search for the right virtual assistant, you’ll want to create a virtual assistant job description. Your job description should be detailed and include the specific tasks you want to outsource and the required skills. You may want to consider listing your job on a virtual assistant job board to attract the best candidates. You can also use a virtual assistant marketplace to find a qualified virtual assistant. Outsourcing companies connect business owners with vetted assistants with experience working with businesses of all shapes and sizes. Whether you’re looking for a virtual assistant to help with marketing, social media, administrative tasks, or anything else, they can help you find a great fit.

What Should You Outsource?

Now that you know what tasks you could outsource, it’s time to identify which ones you should outsource. Keep in mind that not all tasks can or should be outsourced. In general, you should consider a few factors when deciding which tasks to outsource:

Availability: Will outsourcing this task make it more difficult for you to meet tight deadlines? Cost: How much does it cost to outsource this task?

Time: How long does it take you to complete this task?

Value: Is this task adding value to your business?

Don’t Outsource These Tasks

There are specific tasks that you shouldn’t outsource. The following functions should always be handled by you, the owner, or someone else in a leadership or managerial role at your company:

1. Making strategic decisions alone

2. Planning your company’s future

3. Managing the progress of your local team

The key is prioritizing your tasks and focusing on what’s most important for your business. Doing so will enable you to focus on your responsibilities while still having the benefit of outsourcing less critical tasks.


As a business owner, you don’t have time to do everything yourself. This is why it’s so important to find ways to delegate tasks so that you can focus on what’s most important. When deciding which tasks to outsource, keep the following tips in mind:

1. Outsource tasks that aren’t essential to your core business or aren’t part of your unique value proposition.

2. Outsource tasks that cost you a significant amount of time.

3. Outsource tasks that take you away from more valuable tasks for your business.



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