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Time Management Tools You Can Use For You and Your Virtual Assistant

Time management plays a significant role in shaping one’s professional life and personal relationships. It also determines our ability to complete tasks on time and effectively manage the way we spend our time. The problem with many people is that they don’t know how to manage their time, which results in procrastination, stress, and other negative emotions. If you have a virtual assistant or you work as a VA from home, managing your time becomes even more important in order to avoid any overlap or unplanned meetings. You need to be very organized and set specific times for each task so that both of you are updated about what needs to be done and when. Moreover, setting up an effective structure can help reduce stress levels while increasing your efficiency at the same time. Here are 8 time management tools you can use for you and your virtual assistant.


Toggl is a time tracking software that can be used on any computer, laptop, tablet, or smartphone. This valuable time management tool can also be used by virtual assistants to track their tasks. This way, you will always know when your VA is working on an urgent project and when their work is delayed due to some unforeseen circumstances. Toggl can also be used by virtual assistants to track their hours and earn accurate pay rates based on the number of hours they work. With this time tracking software, both you and your VA can set up different categories for every project. You can also set due dates for every task or project you want your virtual assistant to work on.

Google Calendar

Google Calendar is a digital calendar that is accessible from any device through a browser or desktop app. As a manager, you can create a calendar where you can view the entire team’s schedule and appointments. You can also create a private calendar for yourself and your VA so that you can track your appointments, tasks, and current projects. Google Calendar is a great time management tool for virtual assistants as well, since they can also create a calendar and view it privately to track their tasks efficiently.

Slimming Folder

If you are looking for a simple and effective time management tool, Slimming Folder can prove to be quite effective. In this method, you place every single piece of paper that needs to be filed in a slim folder. Once the folder is full, you need to find a proper place for it. If a piece of paper doesn’t belong anywhere, you need to remove it from your life. The advantage of organizing your files this way is that they don’t take up much space and help you visualize your progress towards achieving certain goals. This time management tool can prove to be very useful for virtual assistants who have many tasks to complete every day.

Virtual Assistant Scheduling Tool

A virtual assistant scheduling tool can help you stay organized and manage your time better. This way, you can know what your VA is working on and when tasks are due to be completed. This valuable time management tool will also allow you to communicate with your virtual assistant in real time about urgent work and tasks that need to be completed immediately. There are various virtual assistant scheduling tools available online, such as, CoCal, and Virtual Assistant Scheduling Tool.

Microsoft To-Do

Microsoft To-Do is a task management app that allows you to manage your day smarter and more efficiently. This app can be used on any device, including computers, laptops, smartphones, and tablets. You can create a task list, add due dates, and set reminders so that you can stay on top of your work. You can also invite your virtual assistant to collaborate and share tasks and projects with them. This way, you will be able to keep track of your VA’s work and vice versa.


Virtual assistants are intended to make your life easier, but only if you know how to manage and utilize their time effectively. This can be achieved through the appropriate use of time management tools. They can help you stay organized and maximize your productivity, as well as your VA’s, by keeping track of all tasks and projects. These tools can also help you collaborate with your virtual assistant more effectively by communicating about urgent work and tasks in real time.

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